Built for Aussie property maintenance

Property maintenance teams, turn job lists into clean scopes fast.

Capture repairs, call-outs, patching, replacements, access notes and trade items in one clear Scope of Works.

Start Free for 7 Days See How It Works

10 scopes on us. No credit card. Then $99 per user a month.

A BuildScope maintenance contractor Scope of Works on an iPhone
Scope ready to review8 line items, Vacate make good, unit 4 now
Voice note processed2 min site walk captured now
Missing detail flaggedSite access to confirm 1m
Client email draftedReady to send 2m

Sound familiar, maintenance contractor?

Your property maintenance quoting is costing more than time.

Vague work orders.

Easy to miss. Expensive to fix.

Missed minor items.

Easy to miss. Expensive to fix.

Disputes with agents.

Easy to miss. Expensive to fix.

Slow invoicing.

Easy to miss. Expensive to fix.

Nothing slips through

What BuildScope checks on every maintenance contractor job.

Industry-specific inclusions, prompted before you send the scope, not discovered after you win it.

Inspect
  • Site visit
  • Photograph defects
  • List works
Works
  • Repairs
  • Make good
  • Final report

The scope itself

What goes into a maintenance contractor scope of works.

Maintenance work is small jobs at volume, and the money leaks through vague work orders and items too small to bother listing.

Line items that belong on it

  • Site attendance and inspection of reported defects
  • Photograph and document existing condition
  • Itemised list of works required with recommendations
  • Repairs, replacements and make good as approved
  • Final report with photographs on completion

What gets left off

  • Call-out, travel and attendance time. On small jobs the travel can outweigh the work.
  • The extra items found while on site. If they are not written up and approved you do them for nothing.
  • Reporting and photograph time. Agents want documentation and preparing it is chargeable work.

Worth excluding in writing

  • Works not listed in the approved scope
  • Repairs requiring specialist licensed trades
  • Damage arising from pre-existing defects

Where BuildScope fits

You run the job. BuildScope does the paperwork in the middle.

Property Maintenance know how to walk a job and price it. BuildScope takes the paperwork between the site meeting and the quote going out.

BuildScope does this You do this
  1. 01 Enquiry lands Client rings or emails. You book a time to look at the job.
  2. 02 Site meeting You walk the job, measure up and take your photos.
  3. 03 Brain dump Talk or type the job into BuildScope, on site or in the ute.
  4. 04 The questions BuildScope asks what a tired estimator forgets: access, protection, rubbish, patching.
  5. 05 Scope of Works A full scope, trade by trade, preliminaries first, PC and PS kept separate.
  6. 06 Price and export Check quantities and pricing, apply your margin and GST, export the client-ready PDF.
  7. 07 Send and sign You send the PDF. The acceptance page is already in there for the client to sign.
  8. 08 Job runs Book the trades and get moving. The scope is your checklist and your variation defence.

BuildScope covers steps 03 to 06. You do the trade work, it does the paperwork.

Property Maintenance already running accounting software? No worries.

Build the scope in BuildScope the way you always do, then move the job into your accounting or job management software as a draft, with the PDF attached. Nothing reaches your client until you send it.

How it works

Three steps from site visit to client-ready scope.

01

Describe the job

Attend site, photograph everything, and list what is reported against what you can actually see.

02

Answer the questions that matter

BuildScope asks the maintenance questions: which defects are in scope, what materials are needed, access and tenant arrangements, and what needs approval first.

03

Review and send

Send an itemised list the agent can approve line by line, so the extra items get authorised instead of absorbed.

Pricing

Get those hours back for $99 a month.

Per user, everything included. Try it free for 7 days, your first 10 scopes are on us. No credit card.

Everything included

BuildScope

Everything included, priced per user.

$99per user / month

Or pay $990 a year and get 2 months free.

Start free

7 daysFree trial
10 scopesOn us
No cardRequired
Start free, build your first scope

No credit card required.

Prices in AUD, excluding GST. Unlimited scopes after trial. No feature gates. Cancel anytime.

Everything included

  • Unlimited scopes after your trial
  • Voice notes and photo capture
  • Professional scopes and quotes
  • Branded PDF exports
  • Shared job history across your team
  • iPhone, iPad, Android and desktop
  • No feature gates
  • One-click handoff to the software you already use

FAQ

Questions property maintenance ask before signing up.

Is BuildScope built for property maintenance?
Yes. BuildScope is built around real maintenance contractor scopes of works, with property maintenance-specific line items, inclusions and wording. It is not a generic template you have to bend to fit.
Can BuildScope help property maintenance avoid missed items?
That is the point. It prompts for the things property maintenance commonly leave off a quote, like site visit and photograph defects, so fewer items slip through before you send the scope.
What should a maintenance scope of works include?
The inspection, the itemised works, and the reporting, each as their own section. List every defect as a separate line with what you propose to do about it, so an agent can approve some items and decline others without renegotiating the whole job. Attendance and travel belong on the quote too, because on small works they are a real share of the cost.
How do maintenance contractors avoid disputes with agents?
Photograph the condition before you touch anything, quote line by line rather than as a lump sum, and get the additions approved in writing before you do them. Most maintenance disputes are about work that was found on site and done on the spot with the best intentions, which then turns into an invoice the agent never authorised.
Can I edit the scope after the AI builds it?
Always. Every line item, quantity, rate and section is editable. Reorder, add, remove or reword anything before you export.
Does BuildScope work from voice notes and photos?
Yes. Talk through the maintenance contractor job, or drop in site notes and a PDF, and BuildScope turns it into a structured Scope of Works you review and tidy.
How does the free trial work?
7 days free with 10 scopes on us, no credit card. Build and export them however you like. After that it is $99 per user a month, everything included.
Does BuildScope work with the software I already use?
Yes. Connect it once from your account settings and any saved scope can be pushed across as a draft, carrying your line items, section headings and exclusions, with the BuildScope PDF attached. BuildScope never sends it to your client and never raises an invoice: that stays your call.

Also built for the trades you work with.

HandymenBuildersElectriciansPlumbers
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Turn today's maintenance contractor site visit into today's quote.

Stop letting good leads sit in your camera roll.

Start Free for 7 Days

7 days free, 10 scopes on us. Then $99 per user a month.